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Company documents

Board Resolution Notarization in Dubai

Board resolution notarization Dubai companies need means a notary public checks the signers, watches them sign the company's decision and seals it. Banks, licensing offices and other authorities often ask for a notarised resolution before they act.

We have in-house, in person notary public services, online notary public services and home visit private notary services. We draft the resolution, check it against your licence and take care of the Arabic text.

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In short

  • Price from: AED 2,000, plus government fees at cost.
  • Who signs: the directors, partners or shareholders whose signatures the resolution needs under your company's memorandum of association.
  • What to bring: the trade licence, the memorandum of association, the draft resolution and original IDs of each signer.
  • Where: in person, at your office, or online.
  • Next step: WhatsApp us the draft or the decision you need to record.

Three ways to get it notarised

In person with our in-house notary public

The notary public checks each signer's original ID and capacity, reads the resolution, watches the signers sign and applies the seal. Suits a small group who can attend together.

Home or office visit

We bring the notary public to your office, so directors do not need to travel. Price on request, plus the Dubai private notary government fee of AED 1,000 per trip outside the place of work.

Online

UAE law lets a notary use IT tools in place of personal appearance (Federal Decree-Law No. 20 of 2022, Article 18). Useful when directors are in different places. See our e-notary guide.

What a board resolution is used for

A resolution is the written record of a decision taken by the board of directors. A shareholder resolution records a decision taken by the owners. Offices ask for one when a person or company must show that the decision was properly made. Common uses:

  1. Appointing or removing a manager or director.
  2. Opening or closing a company bank account.
  3. Naming who may sign for the company.
  4. Approving a sale, a loan or a lease.
  5. Deciding to close the company.

Which signatures count depends on your memorandum of association. We check this with you before the appointment.

Board resolution format

A clear resolution has these parts, in this order:

  1. The company's full name and trade licence details.
  2. The date and place of the meeting, or the date it was signed without a meeting.
  3. The names of the directors or shareholders who took part.
  4. The decision, in plain words: who does what, and from when.
  5. A line naming the person who may sign related papers.
  6. The signatures, with name and capacity under each, and the company stamp.

Keep each decision in its own numbered paragraph. One page for one decision is easier for an office to read than a long document.

Checklist

Documents to bring

A Dubai notary expects an Arabic text alongside an English document (Dubai Law No. 4 of 2013, Article 27). We translate it with a legal translator.

  • The current trade licence.
  • The memorandum of association and any amendments.
  • The draft resolution, or a note of the decision, and we draft it.
  • Original Emirates ID or passport of each signer.
  • The company stamp.

Step by step

Steps

1

Send us the licence, the memorandum and the decision.

2

We draft or check the resolution and the Arabic text.

3

We confirm the price before you pay.

4

The signers sign before the notary public, in person, at your office or online.

5

You receive the sealed resolution. If it goes abroad, we take care of the MOFAIC attestation.

Three colleagues, one in a white kandura and checked ghutra, seated at a boardroom table with a laptop

Mistakes to avoid

Mistakes that slow a signing

  • A company name that differs from the trade licence.
  • A signer whom the memorandum does not allow to sign.
  • A resolution that names no date.
  • Changes written on the page after the notary has read it.

For use abroad

MOFAIC attestation is the next step for a document that goes outside the UAE. MOFAIC lists its fee by class of document: AED 150 for individual documents and AED 2,000 for commercial documents. MOFAIC works online only. We confirm which class applies before you pay.

Prices

Price

ItemOur service priceGovernment fee, paid on top at cost
Board resolutionFrom AED 2,000Set by the federal schedule, by value where the document has one. Dubai private notary route: AED 100 per party registration plus AED 100 per signature
Home or office visitQuote on requestAED 1,000 per trip outside the place of work

See the notary fees page for other fees.

All service prices are starting prices and are negotiable. Government fees are paid on top, at cost, exactly as the authority charges them. We confirm your final price before you pay.

Questions

Frequently asked questions

Does a board resolution have to be notarised?

It depends on who asks for it. A bank or a licensing office may ask for a notarised copy. Ask the office what it accepts, then tell us.

Can directors sign in different places?

Yes, where the notary and the receiving office accept online signing. Federal Decree-Law No. 20 of 2022, Article 18 lets a notary use IT tools in place of personal appearance. Tell us where each director is.

Is a shareholder resolution notarised the same way?

Yes. The notary public checks the signers and seals the document in the same way. The signers are the shareholders instead of the directors.

Can you draft the resolution for us?

Yes. Tell us the decision, and we draft it from your licence and memorandum, with the Arabic text.

More in company documents

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Contact

Book your notary appointment

  • Phone and WhatsApp: +971 52 947 5935
  • Email: support@privatenotarydubai.com
  • Hours: Office open Monday to Friday, 9:00 am to 6:00 pm (Dubai time). WhatsApp and online requests answered 24/7.

Related pages: company power of attorney, contract notarization and private notary services.

Ask for a price

We confirm your final price before you pay.